IBCA Constitution

(ORGINAL 1970; Amended March 2010)

Article I – PURPOSE

Section 1. The purpose of this organization shall be:

The Indiana Basketball Coaches Association was formed in 1970 for the following reasons:

 

  1. To develop better communication, as well as better unity and promote fellowship among all member coaches.
  2. To foster a closer working relationship with the Indiana High School Athletic Association (IHSAA) and other state and national athletic organizations.
  3. To promote higher standards of professional growth, proficiency, and ethics among member coaches so that the needs of our student athletes will be best served.

 

Over the past 40 years plus, the Indiana Basketball Coaches Association has grown into one of the largest and most respected High School Basketball Coaches Associations in the nation.

Article II – GENERAL

Section 1. This organization shall be known as INDIANA BASKETBALL COACHES ASSOCIATION.

Section 2. The principal office of this organization shall be in the city where the Executive Director resides.

Section 3. The business year shall be from June 1 to June 1.

Article III – MEMBERSHIP

Section 1. There shall be two classes of membership. The classes shall be active and associate.

Section 2. Active membership shall be restricted to coaches in Indiana who are actively engaged in basketball coaching of school teams.

Section 3. Associate membership shall be available to faculty members at Indiana schools who are actively engaged in coaching basketball at the following levels: university or college, junior college, or former coaches, officials, friends of high school basketball, coaches from other states.

Section 4. The following privileges shall be reserved for Active Members: holding an Association office on an elective basis or on the Board of Directors, voting on items concerning the Association, and the honor of being selected for Association awards and honors.

Section 5. The Board of Directors shall determine membership dues. The dues may be adjusted by a two-thirds vote of the Board of Directors; effective on August 1 of any year.

Article IV – ELECTED OFFICERS

Section 1. Elected officers of this Association shall serve the three (3) year terms starting the first day of June. They may not serve two (2) consecutive terms in the same office.

Section 2. Elective positions shall be President and Vice President. The Executive Director, Associate Executive Director and the past President will appoint with the approval of the IBCA Board two (2) individuals to serve as Assistant Directors.

Section 3. The Executive Director shall conduct elections. All head coaches will receive ballots in January. Active head coach members will vote for District Representatives by acclamation.

Section 4. The Board of Directors will nominate (2) candidates to run for the President and Vice President. These candidates must have been members of the Board of Directors at some time. All active member head coaches will vote. Whichever candidate receives the highest number of votes will become President. The candidate with the 2nd highest number of votes will become Vice President.

Section 5. A vacancy shall exist in an office if an elected official leaves the coaching profession or moves from the state of Indiana. The vacancy shall be filled by a candidate selected by the Executive Director with the approval of two-thirds of the Board of Directors. Approval may be obtained by mail if so desired by the Executive Director.

Section 6. Suspension of any school or individual from the Indiana High School Athletic Association automatically carry similar suspension and reinstatement of said individuals in this Association, with the exception of the Executive Director. The Executive Director may not be involved in coaching in his school and therefore should not be held responsible for the actions of coaches in his school system. In the event of suspension of an officer, the office shall remain open until the end of the business year and if said individual is reinstated by the Indiana High School Association, he will automatically resume his official duties.

Section 7. The President shall serve as Master of Ceremonies at all Association banquets. He shall preside at Board of Director meetings. His office automatically qualifies him for membership on the Board of Directors as a regular member.

Section 8. The Vice President, in absence or ability of the President to perform his duties, shall perform the duties normally assumed by the President.

Section 9. One of the Assistant Directors shall keep minutes of all business meetings, including the Board of Director meetings.

Section 10. The Past President’s term of office shall last for three (3) years.

Article V – EXECUTIVE DIRECTOR

Section 1. The Executive Director shall be selected by two-thirds vote of the Board of Directors.

Section 2. The term of office shall be for one year starting June 1 of each year. The term of office shall be considered renewed unless notice of dismissal is given to the Executive Director on or before May 15 of a given year. In such an event, the Executive Director shall transfer all correspondence and records to his successor on or before July 1.

Section 3. The Executive Director shall be the chief executive officer and shall have the power to act, as he deems necessary in matters pertaining to the Association when a situation not covered in the Constitution or By-laws develops..

Section 4. The Executive Director may enter into discussion at all meetings but is not empowered to vote on any issue.

Section 5. The Executive Director shall have the following duties:

  1. Organize meetings
  2. Receive applications and issue membership cards (Associate Exec. Dir.)
  3. Collect fees and dues and place these in a selected depository. Keep an accurate record of all funds. Render a full and audited report to the Board of Directors at their meeting.
  4. Notify members of all regular meetings and be empowered to call special meetings pertaining to matters that he feels cannot be handled by mail.
  5. Organize the Annual Coaching Clinic in accordance with the By-laws.
  6. Organize and conduct an annual boys and girls showcase event.
  7. Have charge of necessary printing and publications of the Association.
  8. Appoint committees or administrative assistants whenever he feels it is necessary to properly conduct the affairs of the Association. The above-mentioned personnel must currently, or have been in the past involved in coaching basketball at any level.

Section 6. A surety company, at the expense of the Association, shall bond the Executive Director for an amount to be determined by the Board of Directors.

Section 7. It shall be the duty of the Executive Director to arrange for a bond on any Personnel that he might delegate to handle Association money. The bond shall be paid for by the Association and shall be equal to the bond of the Executive Director. The above mentioned personnel must currently, or have been in the past involved in coaching basketball on any level.

Section 8. The Executive Director may purchase, in the name of the Association, all necessary clerical supplies for proper functioning of the Association. The amount of money disbursed for his purpose shall not be limited but the Executive Director is encouraged to be cognizant of the current balance in the Association fund.

Section 9. The Executive Director shall receive a salary equivalent to $500 per month in the first year, $650 per month in the second year and $850 per month thereafter. The salary is payable each quarter year. The salary may be adjusted by two-thirds vote of the Board of Directors.

Section 10. The Executive Director shall control all expenditures for conducting affairs of the Association. The Executive Director shall have the travel allowance that is allowed by the IRS.

Article VI – BOARD OF DIRECTORS

Section 1. The Board of Directors shall be composed of twenty-three (23) members. The Executive Director, Associate Executive Director, and the Web Site Coordinator shall be non-voting members, while the twenty (20) members with voting privileges shall be the President, Vice President, Assistant Directors, Past President and the fifteen (15) District Representatives.

Section 2. The term of office for the nine (9) Boys Directors and six (6) Girls directors shall be three (3) years, and they may not succeed themselves in the same office.

Section 3. The names of the Boys and Girls Directors shall be determined by their seniority in office. The Director who is scheduled to leave office first shall be known as the Senior Director. The Junior Director shall be the Director who has the longest period of time remaining in his tenure of office.

Section 4. The Junior and Senior Directors from each District shall nominate an Active Member to replace the Senior Director by January 1 of each year. Directors will be elected by the memberships head coaches and the results will be announced in April.

Section 5. Vacancies shall be filled by a nomination from the remaining Directors.

Section 6. A quorum requires that ten (10 ) members of the Board of Directors be present before official business may be conducted. Absent members may vote by mail or by proxy. Mail vote must be received before said meeting.

Section 7. The Executive Director shall serve as chairman of the Board of Director meetings. The President shall be chairman in the absence of the Executive Director.

Section 8. Definition of the term “two-thirds vote” as used in the Constitution and By-laws shall mean two-thirds of the members who vote on a specific issue.

Article VII – AMENDMENT

Section 1. The Board of Directors may amend the Constitution and By-laws by affirmation of ten (10) members.

 

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